The PASS Board of Directors recently approved a revised version of the Anti-Harassment Policy. This is a very important policy document for PASS, designed to ensure that everybody has an enjoyable experience at PASS events. I made developing this policy part of my campaign platform for my Board seat in 2011, recognizing that it was something we needed, and an essential element of other technical conferences and events, and have remained committed to its development and refinement since.
As has been outlined in a 2015 blog post by Immediate Past President Thomas LaRock, there was an increase in the number of incidents reported at last year’s PASS Summit. The policy is designed to reduce incidents, and to clearly outline the recourse/action to be taken when incidents do occur.
The policy has been in effect since it was first developed in 2012. Since then, the Board has been monitoring its effectiveness. Following PASS Summit 2015 we decided it was time to revisit the policy and I undertook the reporting and management of this on behalf of the Board with my PASS HQ counterparts and PASS Governance. This was a comprehensive process and I want to make clear that we took this very seriously: we researched other conferences to see what their policies were, we spoke to vendors, and we considered community feedback.
The actual policy purpose and definition of harassment remain exactly the same:
We are dedicated to providing a harassment-free conference experience for everyone, regardless of gender, race, sexual orientation, disability, religion, or any other protected classification…
Harassment includes, but is not limited to, offensive verbal comments related to gender, race, sexual orientation, disability, religion, or any other protected classification directed toward an individual or group. Intimidation, threats, stalking, harassing photography or recording, sustained disruption of talks or other events, inappropriate physical contact, and unwelcome attention will also be considered harassment. Similarly, sexual, racist, derogatory, threatening, or other inappropriate language and imagery are not appropriate for any conference venue, including sessions.
So what has changed? Well, we have extended the range of coverage. The previous policy made it clear that it was onsite at PASS events, but now it also covers event attendees at all times and places during the duration of the conference/event, including offsite vendor activities. As I mentioned previously, we consulted with vendors and they are onboard with our changes. We have updated the PASS vendor agreement to include this requirement, moving forward. We also ask that any members of our community who may organize an offsite social activity or event also sign on to following these guidelines.
We have also made it easier and safer for people to make reports, including the ability to report anonymously, and will provide easier access to the form used for reporting an incident, both online and in hardcopy format. The policy also now includes new language defining physical danger, and making it clear that this is not an emergency service.
The process for handling reported incidents is unchanged. The Anti-Harassment Review Committee (AHRC) will review all reports, investigate, and take action as it deems appropriate.
As part of the broader awareness campaign for the policy, we will ensure that it is more widely visible, publishing it in the conference program guides and clearly onsite, as well. While the revised version was not endorsed in time for the PASS Business Analytics Conference, it will be in place for Summit 2016 and future events.
I hope you recognize the importance of having this more robust Anti-Harassment Policy. As has been mentioned before, this is not about policing the community; it is about ensuring that all of us are able to have a safe and enjoyable experience at PASS events.
Vice President, Marketing